How do you say thank you?
In our first post on thank you notes, we introduced the concept of appreciation. Today, we will provide tips and tricks for writing a quality thank you note in such a way that will leave positive, lasting impressions among your colleagues and business contacts.
Tips for writing a quality thank you note:
1. Be specific and sincere: Steer clear of generic terms. You don’t want your thank you notes to sound as though they came straight from a Google search engine template. Thank the recipient for exactly what they did for you and your company and let them know exactly how it helped you or your business’ needs. Lasting impressions are left by being sincerely gracious for the service or consideration extended to you and your business or brand.
2. Focus on who you are thanking: When drafting your thank you note, be sure to focus on the individual that you are thanking and how their action is valued. In specific instances when dealing with the media, this will show that you are truly appreciative of them, their services and their talents thus leaving positive lasting impressions.
3. Always hand-write: A handwritten note shows the recipient that you as a sender took the time to think of them personally. Avoid sending word processed messages as it risks seeming generic will leave negative lasting impressions.
4. Be timely: Always send thank you notes within 72 hours, the sooner the better.
Whether you are dealing with a member of the media, a new client or even a colleague, thank you notes are essential tools that can be incredibly valuable for maintaining professional relationships and building a business’ brand. Here at Three Girls Media & Marketing, we specialize in creating and maintaining positive relationships within the media for our clients. If you or anybody you know is hoping to build their brand and their professional network, we encourage you to contact us today! We are fully equipped to use our professional services to help you grow.
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Photo Credit: Jon Ashcroft